Join the Wilderness Torah Team
Our workplace culture is one based on flexibility, trust, warmth, and dedication. Our small team works hard, brings their whole selves, takes time when they need it, and relishes helping create meaningful experiences.
Community Programs Manager Job Announcement
About the Organization
Founded in 2007, Wilderness Torah is a leader in the earth-based Judaism movement and has served thousands of people with land-based holiday retreats; outdoor, mentor-based K-12 programs; young adult leadership development; and local and national training in our models. We’re here as one healing balm in an overstressed, disconnected culture – to reconnect to the magic created when we unplug, get out into nature, experience embodied Jewish ritual and learning, all within a multi-generational setting. See our website at www.wildernesstorah.org.
Wilderness Torah has been named a Slingshot Top 50 most innovative Jewish nonprofit seven years running, has received regional and national awards for Jewish education.
Our workplace culture is one based on flexibility, trust, warmth, and dedication. Our small team works hard, brings their whole selves, takes time when they need it, and relishes helping create meaningful experiences. We also have a large community of hundreds, from families in our youth programs to participants who help co-create our events.
About the Position
Wilderness Torah seeks an experienced community programs event manager. This role is a ¾-time (30 hours/week) position. Major responsibilities include management of Wilderness Torah’s growing events and management of Wilderness Torah’s volunteer leadership community, in partnership with our Community Programs/Logistics Manager. This position further leads diversity and inclusivity efforts within our events and leadership programs.
Duties and Responsibilities Include:
Event general responsibilities
- Co-Create a vision for and oversee the management of our community events and festivals including: Tu B’Shvat in the Redwoods, Passover in the Desert, Shavuot, Rosh Hashanah, Yom Kippur, and Sukkot.
- Coordinate the events as a yearly cycle, with an eye towards continuity, deeper participant experiences, sustainable growth, and effective use of resources
- Generate and implement new ideas for festivals and community programs
- Create, implement, and update efficient systems for event planning, including SOPs
- Create budgets including ticket pricing with Administrative Director and oversee financials for each event
- Create timelines, move the project forward and help other staff and volunteers to keep to established timelines and duties.
- Ensure that grant requirements for these programs are met
- Work closely and collaborate with the Community Programs/Logistics Manager on all areas of the events. Including to assess infrastructure and food needs are met for the entire event
- Work closely with Youth Programs Manager to coordinate youth programs at events
- Assist with event marketing and communications, including initial launch meeting to confirm the marketing timeline; selecting photos and providing content; reviewing all marketing materials
- Recruit and coordinate with program partners for each event, with a special emphasis on organizations representing diverse constituencies for Wilderness Torah.
- Manage information requests related to festivals
- Oversee registration process with Registrar
- Coordinate cultural and programmatic content including prayer services, teachings, music, classes, and other cultural elements
- Manage the Event Basket- with all the main documents relevant to festival
- Manage event schedule with all program times, leadership meeting times, service times. etc.
- Create event evaluation surveys, collect feedback, and oversee event debriefs
- Create event reports including key numbers, happenings, leadership breakdown
Event onsite responsibilities
- Ensure smooth functioning of event by serving as an onsite coordinator and point of contact for the Village Council, safety, and community needs
- Lead onsite meetings with staff and facilitate onsite Village Council meetings
Leadership Team responsibilities
- Build, train and support our volunteer leadership community
- Recruit, coordinate, and manage the Leadership teams (Village Councils, event planning committees, etc) and during the event planning process
- Coordinate and facilitate all meetings and all follow-up
- Lead diversity and inclusivity commitment within events and leadership programs, including recruiting diverse program partners; planning programming for diverse constituencies; working with affinity groups; and assisting with organization-wide learning and training
- Design Leadership Training Curriculum in collaboration with Executive Director and coordinate and lead trainings prior to event, also a Village Council Debrief and Gratitude Dinner
- Update and Implement Ring, 3, Ring 4, and Ring 5 roles and responsibilities
- Collaborate with Ring 3 and Ring 4 to organize prayer, music, offerings, ritual and other content-related aspects of the program
- Create how-to guides for committees as needed
- Coordinate the annual leadership retreat
General Wilderness Torah responsibilities
- Support special projects within the organization as needed and as available
- Participate in weekly staff meetings and retreats
- Participate in the annual evaluation and review process
- Engage as a thoughtful member of a small, innovative team and community
- Participate in organization-wide efforts, such as strategic planning, emergency response training, etc.
- May review or contribute data and/or strategy for grant proposals
- Meet with Logistics Manager weekly to collaborate on event
- Meet with Avodah Coordinator as needed regarding event work trade
- Meet with Administrative Director as needed on budget, financials, and HR
- Meet with Registrar as needed for program registration and technical questions
- Meet with Marketing Manager as needed for marketing and outreach of programs
- Meet with Youth Programs Manager as needed for youth program integration
- Report weekly to Administrative Director and as needed with Executive Director
Experience and Skills Desired:
Required: you must have been to a WT event or served on an Lev (the planning council)
- Ideally, 2+ years proven experience managing large and complex events/programs
- Program management experience, including hiring, budgeting, marketing, program planning and detailed project management
- Experience managing and motivating staff and/or volunteers
- Technical skills: Web savvy (familiarity with or ability to quickly learn online tools such as Survey Monkey). Experience with Google Docs and project collaboration tools such as Asana. Experience with Salesforce and/or database management.
- Experience writing marketing materials, including web, social media and postcard copy
- Creativity, motivation, solution-orientation and flexibility
- Initiative to independently take ownership of and execute projects
- Community-oriented with ability to collaborate with many people
- Ability to pay attention to dozens of details while keeping an eye on the big picture
- Great written and verbal communication skills, openness to receiving feedback
- A deep love for logistics!
- Able to lift a minimum of 25 pounds
Pay and Benefits:
- 75% time, competitive nonprofit salary commensurate with experience
- Medical and dental benefits
- Flexible work schedule from our beautiful co-working office space in downtown Berkeley (with free weekly yoga & meditation classes)
- Free attendance at Wilderness Torah adult programs, 25% discount on youth programs
- Please send resume (two pages max) and cover letter (one page) in a single PDF to email@example.com.
- Please include “Community Program Manager” in the Subject line.
- Start Date: Nov 1, 2019
- Application due date: This position will remain open until we find the right person to fill it. If this posting is still posted on our website, go ahead and apply.
We recognize that in order to better serve our community, we need to continue to build an organization that supports, understands and lives diversity – in our staffing and in our values. We encourage diverse candidates who will be a leader in integrating our work and values. WT is an equal opportunity employer and we seek to develop a diverse workforce. Local candidates only, or be willing to relocate (*Sonoma County residents are encouraged to apply) Thank you!